What is poor filing system?

Symptoms of Bad Records Management Stacks of paperwork grow faster than documents can be filed away. Sharing and disseminating files is cumbersome. Paperwork storage takes up too much office space. Documents are misfiled and take a significant amount of time to find and retrieve.

recordnations.com - Bad Records Management: Consequences and Solutions

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Records management is an often overlooked and underrated procedure at many businesses.

While a strong, well-thought-out records management process can make organizations efficient and effective, bad records management can lead to messy and incomprehensible workspaces, irritable employees, and the loss of information. Poor records management can cripple a company—halting efficiency, sucking up precious time, and causing unnecessary stress for employees. Record Nations helps companies experiencing the symptoms of poor records management find solutions.

Symptoms of Bad Records Management

Stacks of paperwork grow faster than documents can be filed away

Sharing and disseminating files is cumbersome

Paperwork storage takes up too much office space

Documents are misfiled and take a significant amount of time to find and retrieve

Consequences of Bad Records Management

Over time, poor records management can lead to these systemic issues:

Excessive amounts of time is wasted sorting through messy filing cabinets

Valuable office space is used to store paperwork, forcing the company to pay premium prices for document storage

Files are misplaced, buried, and lost

Communication between coworkers erodes

Employee stress levels rise as their ability to find and share information becomes unnecessarily challenging

How to Solve a Case of Bad Records Management

Depending on your company’s unique needs, there are a variety of solutions to bad records management issues.

Switch to the Cloud

Cloud storage services are flexible and convenient. There is a huge trend towards using cloud storage because files stored in the cloud are easily accessible from anywhere, and storage options can easily be increased as your company grows.

Use a DMS

If you manage a large amount of digital files, a document management system is a framework within which you can better organize your files to meet your business needs. With features that help you name, sort, organize, code, retrieve, share, and secure your files, a DMS will help you manage a large volume of digital files simply and safely.

Store Records Off Site

If you company still handles physical paperwork, off-site records storage services free up precious office space. Store records that need to be kept but not frequently accessed at an off-site facility. Facility storage space costs less than in-office storage space, and they are secure, climate controlled, and can deliver your files whenever you need them.

Find a Records Management Solution that Meets Your Needs

Whether your company could benefit from going digital, moving old records off site, or just ramping up your current document management strategy, Record Nations can help. We partner with a nationwide network of professional document management providers who help thousands of companies find solutions that increase office efficiencies every day. Call us at (866) 385-3706 or fill out the form on the right and we will connect you to reliable records management providers in your area who can help you find a solution that works for your business.

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What are the four must have documents?

This online program includes the tools to build your four ""must-have"" documents: Will. Revocable Trust. Financial Power of Attorney. Durable Power of Attorney for Healthcare.

suzeorman.com - The Must Have Documents Online Program - Suze Orman

You’ll also get access to over 50 forms that cover practically every aspect of your financial life. In this internet program, you’ll find:

An easy-to-answer questionnaire that will automatically select the correct must-have

documents for you

that will automatically select the correct must-have documents for you Audio and visual explanations taking you paragraph by paragraph through the four must-have documents taking you paragraph by paragraph through the four must-have documents Free automatic updates, so your documents will always be current It’s like having your own financial planner and personal trust attorney at your fingertips! Personalize – Fill in the questionnaire, and the program will automatically select and populate all the essential documents to fit your unique situation. – Fill in the questionnaire, and the program will automatically select and populate all the essential documents to fit your unique situation. Print – Listen to or read a step-by-step explanation of what you need to know. Then print out the relevant documents. – Listen to or read a step-by-step explanation of what you need to know. Then print out the relevant documents. Protect – To complete the process, follow the instructions that print out with your documents (in some cases, forms will need to be witnessed and notarized.) Then store them in a safe place.

Now you and your loved ones are protected!

Buy the Must Have Documents program to get ALL the documents you need to completely protect you and your family. A $2,500 Value! You can't afford to miss out on this offer. PLEASE NOTE: This program is an online only version. You will receive your activation information within your e-mail confirmation. You WILL NOT receive an item in the mail.

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